Club Constitution
ROTHERHAM RAMBLING CLUB
CONSTITUTION
(revised 2026)
1. The Club shall be known as “Rotherham Rambling Club”.
2. The purpose of this Club is to encourage an appreciation of the countryside in all its aspects and seasons through the recreational medium of walking and associated activities.
3. The Club shall be administered by a Committee elected by members (16 years and over).
4. The Committee shall consist of Chairperson, Vice Chairperson, Secretary, Treasurer, Programme Secretary and no more than five other committee members.
5. Committee members must be self-nominated, proposed and seconded by club members by email to the club secretary,14 days prior to the AGM.
6. The election of the Committee members shall take place by electronic ballot 7 days in advance of the AGM with results announced at the AGM.
7. The Committee shall meet no less than four times during its term of office of one year.
8. In the event of a vacancy, during the year a committee member can be co-opted to fill the vacant role until nominations and election can take place at the next AGM.
9. The Committee, at any time, and 20 members giving notice, in writing to the Secretary, shall have the power to call an Extraordinary General Meeting.
10. The number necessary for a Quorum is two thirds of the Committee and the Chairperson holds the casting vote.
11. The Treasurer shall publish a financial statement for the Annual General Meeting.
12. The Committee is responsible for producing an annual walking programme.
13. Amendment to the Constitution shall be at the Annual General Meeting and will be by two-thirds majority of members present.
14. Members shall observe the Country Code.
15. Annual subscription (fixed by the Committee) will be payable and effective from 1st January. A price reduction will be made for new members joining between 1st October and 31st December.
16. Every walk will have a designated walk leader and back marker. Any walks with 30+ walkers will also have a designated middle marker.
17. All events to be as self-financing as possible.
18. The Club and organisers accept no responsibility for any loss or injury sustained by persons on walks or any other event organised by the club.
19. Members should be aware that during all walks, Club holidays, excursions and social events they represent the Club and should always strive to show the Club in the best possible light.
20. The Club respects the dignity and worth of every person and will treat all members in line with their needs according to The Protected Characteristics of The Equality Act 2010, providing that this does not increase the risk to the Health and Safety of the individual or to other club members.
The Walk Leader has the power to turn any member or guest away from the start of the walk if they are not wearing appropriate clothing or show signs of inability to complete the walk, under consideration for the individual and other members.
21. The Club is committed to all members having the right to enjoy the activities in an environment free from the threat of intimidation, harassment and abuse.
22. The Club will deal with any incidence of discriminatory behaviour seriously.
23. In case of dispute, IN THE FIRST INSTANCE, every effort should be made to resolve the issue by dialogue between the parties concerned. All complaints regarding behaviour of members should be presented and submitted in writing to the Secretary within one month and should be kept confidential and NOT discussed with other members. The Committee will meet to hear the complaint within (7-14) days of a complaint being lodged. The Committee has the power to take appropriate disciplinary action, including the termination of membership. The outcome of a disciplinary hearing should be notified in writing to the person who lodged the complaint and the member about whom the complaint was made within (7-14) days of the hearing. There will be the right to appeal to the Committee following disciplinary action being announced. This must be submitted in writing to the Secretary. The Committee should consider the appeal within fourteen days of the Secretary receiving the appeal.
24. The Committee shall have the power to expel any member whose conduct, in their opinion, render him/her unfit for membership.
25.The Club may, at any time, be dissolved by consent of three-fourths of the members, testified by their signatures to an instrument of dissolution